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Ollie and Sons CC
CK1998/047086/23
CONTENTS
A. Introduction
B. Particulars in terms of section 51 of the Promotion of Access to Information Act
1. Contact details
2. The section 10 Guide on how to use the Act
3. Records available in terms of any other legislation
4. Access to the records held by the private body in question
4i. Information readily available, if applicable
4ii. Records that may be requested
4iii. The request procedures
5. Other information as may be prescribed
6. Availability of the manual
A. INTRODUCTION
Main Business
Suppliers of computer hardware, software, consumables and technical support.
B. PARTICULARS IN TERMS OF THE SECTION 51 MANUAL
1. Contact details
Head of the body:
Johann Ollewagen
Postal address:
PO Box 652763
Benmore
Johannesburg
2010
Street Address:
117 Eleventh Street
Parkmore
Johannesburg
2196
Telephone number: (011) 784 9167
Fax number: (011) 884 4052
2. The section 10 Guide on how to use the Act
The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC. Please direct any queries to:
The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041
Telephone: (011) 484 8300
Fax: ( 011) 484 7146
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za
3. Records available in terms of any other legislation
Basic Conditions of Employment Act No 75 of 1997
Closed Corporations Act No 69 of 1984
Companies Act No 61 of 1973
Copyright Act No 98 of 1978
Employment Equity Act No 55 of 1998
Income Tax Act No 95 of 1967
Intellectual Property Laws Amendments Act No 38 of 1997
Labour Relations Act No 66 of 1995
Medical Schemes Act No 131 of 1998
Regional Services Council Act No 109 of 1985
Skills Development Levies Act No 9 of 1999
Skills Development Act No 97 of 1998
Unemployment Contributions Act No 4 of 2002
Unemployment Insurance Act No 63 of 2001
Value Added Tax Act No 89 of 1991
4. Access to the records held by Ollie and Sons CC
i. Information readily available
Newsletters
ii. Records that may be requested:
Companies - Annual Financial Statements
Companies - Accounting Records
Companies - Change of Name Certificates
Companies - Certificate of Incorporation
Companies - Index of Members
Companies - Register of Directors and Certain Officers
Companies - Register of Directors shareholdings
Companies - Fixed Assets Register, Mortgage register, Debentures
Companies - Supporting Schedules to books of Account
Closed Corporations - Accounting Records, supporting schedules and ancilliary accounting records
Closed Corporations - Annual Financial Statements
Closed Corporations - Founding Statement as well as any amendments thereto
Closed Corporations - Registration documentation
Human resources - Employment Contracts
Human resources - Full Employee records
Human resources - Employee remuneration, attendance, arbitration awards
Operations - Agreements with Customers, Suppliers, Contractors, Distributors, Dealers or Agencies
Operations - Agreements with Shareholders, officers and Directors
Operations - Restraint Agreements
Operations - Client/Customer Register
Other:
Other - Intellectual property, license, research and development, consulting and other agreements
Other - Copyrights, patents, patent applications and inventions
Other - Trademarks, trade names and other protected names
Other - Fixed property, title deeds, mortgages, leases etc
Other - Taxation, tax returns and documents
Other - Insurance, policies, coverages, claims
Other - Information Technology - Audits, Disaster recovery, Hardware, Software, Network etc
iii. The request procedures:
Form of request:
The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.
The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.
Fees:
A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.
After the head of the private body has made a decision on the request, the requester must be notified in the required form.
If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
5. Other information as may be prescribed
The Minister of Justice and Constitutional Development has not made any regulations in this regard.
6. Availability of the manual
The manual is also available for inspection during office hours at the offices of Johann Ollewagen free of charge. Copies are available from the SAHRC.
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